Administrative Assistant | Rutgers University - Newark

Newark, New Jersey, Rutgers University – Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. The Administrative Assistant for Athletics & Recreation provides comprehensive administrative, operational, and customer service support to the Department of Athletics and is responsible for coordinating a wide range of day-to-day business and office functions, including calendar management, meeting coordination, purchasing support, travel arrangements, room reservations, catering requests, office technology coordination, front desk operations, and general departmental communications. Supports the department’s varsity athletics, recreation, intramural sports, aquatics, fitness, and student engagement initiatives by coordinating logistics for meetings, events, and special programs; maintaining departmental records. Assists with communications and promotional materials. Serves as a liaison with students, coaches, campus partners, vendors, and external organizations. Assists with facility rentals, game-day and event logistics, and other operational activities that contribute to the efficient delivery of departmental programs and services. Provides administrative support for special projects and department-wide initiatives, which may include seasonal programming, the mascot and spirit program, wellness initiatives, committee work, and other strategic priorities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and digital scheduling tools. Strong verbal and written communication skills and customer service orientation. Ability to work independently, exercise good judgment, and manage multiple tasks in a fast-paced environment. Strong interpersonal skills and the ability to work collaboratively with a diverse community of students, staff, and partners. Demonstrated attention to detail and excellent organizational skills. Discretion in handling confidential or sensitive information. Salary dependent upon experience.