Men’s & Women’s Water Polo Operations Coordinator (Part-time) | Harvard University

Boston, Massachusetts, Men’s & Women’s Water Polo Operations Coordinator (Part-time position) This position is a temporary, less than half-time role (14 hours per week) for the spring semester. The pay range for this position is $28-$32 per hour based on qualifications and years of experience. Under the direction of the Head Coach – Men’s & Women’s Water Polo, the Operations Coordinator must execute tasks that meet the needs of the staff and the entire program. It is essential to understand the schedule and season segments to plan according to complete all tasks on time. This position helps manage the daily operations for a Division I Men's and Women’s Water Polo inter-collegiate program. Additionally, the operations coordinator will work directly with numerous areas within the Department of Athletics such as the equipment room, scheduling and travel, finance, facilities, and compliance. Job-Specific Responsibilities: Recruiting Maintain ARMS database of recruits. Responsible for adding 50 + Academic All-American boys and girls each year for annual recruiting outreach, including the addition of each new prospect who reaches out. Draft responses to each prospect email. Complete official and unofficial visit forms. Compliance Responsible for team activity calendars – Countable Athletic Activity – CARA. Maintain eligibility tracking. Team Travel Submit travel squad information. Coordinate team travel including booking flights, vehicles and hotels. Confirm payment of all travel including entry fees for tournaments. Coordinate larger trip planning such as Spring break and international trips. Team Uniform and Equipment Responsible for the annual ordering process for team uniforms and equipment, including tracking the budget. Retrieve orders from the equipment room; stock and organize items at indoor facility Responsible for the distribution of items to team members. Fundraising Track all donations in Salesforce. Administration of Thank-a-thon. Responsible for notifying team members of donations for their individual lists. Send thank you notes to all donors Friends’ communications: Responsible for the sending the following communications: - Tournament recaps. - Pre-season newsletter. - Post-season report. - Annual report. Responsible for mailing Friends gifts Projects Coordinate tournament hosting Organize annual academic award nominations. Manage the ordering of Ivy Championship rings (upon graduation). Coordinate the annual banquet including team member and coach videos Additional Responsibilities: Indoor facility maintenance and organization. Organize team and individual meetings (booking space, ordering meals, etc.) Renew subscriptions. Van maintenance including routine maintenance, H parking pass, MA decals, etc. Book rental vehicles as needed. Check mailbox at Murr; act on mail received. Help facilitate team volunteer programs. Additional Qualifications and Skills: Bachelor's degree preferred. Experience in athletics as a player, coach or administrator is preferred Knowledge of the role that athletics plays in a Harvard undergraduate education. Proven written and communication skills Must have the ability to work independently Must be detailed oriented and have strong organizational skills. Travel is required. Physical Requirements: Must be able to lift at least 25 pounds. The pay range for this position is $28-$32 per hour based on qualifications and years of experience.